Academic Department Coordinator
The Academic Department Coordinator administers budgets and research processes within the Psychology department, coordinates department activities, and provides administrative and secretarial support to the Department Chair, Vivarium staff, and faculty members in the Psychology department and related programs. The Academic Department Coordinator manages the human subjects ethics approval process within the department; coordinates participant systems, space allocation, and documentation of student projects; organizes and completes office work flow and projects; assists with coordination of the faculty search process; helps plan and coordinate meetings, lectures, and other department events; accurately maintains files and databases; monitors budgets; responds to inquiries and provides assistance to faculty, students, and department visitors; prepares correspondence, reports, and other documents. This is a 35-hour per week position.
MAJOR DUTIES and RESPONSIBILITIES:
- Monitors budgets for the department, research activities, and laboratory supplies, tracking expenses and notifying the Department Chair of any over-expenditures or inappropriate charges.
- Coordinates Psychology Department human subjects ethics review process, including identifying faculty committee members, tracking proposals through the approval process, and maintaining records of approved protocols per applicable regulations.
- Coordinates daily office workflow, by prioritizing, organizing, and completing administrative tasks and projects.
- Assists with planning department events and coordinates department meetings, luncheons, receptions, lectures, etc.
- Schedules events and prepares notices and agendas; reserves conference rooms and arranges for necessary audio-visual equipment; makes dining and other arrangements.
- Selects, hires, trains, and supervises student employees of the department.
- Monitors the work hours of student employees and assures the accurate and timely completion of time sheets.
- Researches and compiles information; prepares reports and responds to surveys as necessary. Responds to inquiries from students, parents, faculty, and professional staff; greets and assists visitors; answers phones and directs callers as appropriate; replies to messages in a timely manner; researches questions as necessary.
- Participates in ongoing professional development activities.
- Interacts professionally with all internal and external stakeholders.
- Prioritizes and completes assignments and coordinates office work flow.
- Works independently from the general directions, goals, and objectives provided by the Department Chair and faculty members.
Full-time members of the Franklin & Marshall College professional staff receive competitive starting pay and a comprehensive benefits package that includes health coverage, dental, vision, generous retirement savings plan contributions, education benefits for employees, spouses and dependent children, and enjoy access to all College facilities including dining venues to suit all tastes, recreation and fitness facilities, and libraries, plus access to College performances, lectures, and events.
- High School diploma or GED and two years of experience in providing administrative support function in an office setting (preferably in an academic setting) required; college graduate preferred, although additional years of experience may substitute.
- Experience working simultaneously with diverse individuals is highly desirable.
- Must possess the ability to maintain confidential information in a professional manner.
- Experience within an academic or research setting is preferred.
- Experience managing and adhering to budgeted allocations is preferred.
- The ability to communicate clearly and cordially with a variety of stakeholders, including students, alumni, parents, faculty, staff, and trustees is essential.
- The ability and willingness to provide excellent service and to work in a collegial manner with students, faculty and staff, and other constituencies is essential.
- The ability to ability to organize and prioritize work tasks and accomplish them efficiently and accurately.
Special Knowledge, Skills, Trainings, Licensing, or Certifications:
- Excellent organization and time management skills are required.
- Proficiency in MS Office suite of products (MS Word, MS Excel, etc.) is required.
- Proficiency in Google apps suite (Google drive, docs, forms, sheets, etc.) is required.
- Familiarity with Sona Systems, Amazon’s Mechanical Turk, SPSS, Banner, Cognos, or other research-related or higher education software packages is preferred.
Because this position works with minors (non F&M students under the age of 18) mandatory training must be completed prior to working. The online training course must be completed at least once every two years by faculty, staff and Franklin & Marshall students who interact with minors.
Offers of employment are contingent upon the successful completion of reference checks, a criminal background verification, Pennsylvania ACT 153 background clearances, and verification of credentials. The College will coordinate these verifications.