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23 Mar 2017

Event Planning & Support Fellow

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Job Description

The Office of Student and Post-Graduate Development (OSPGD) seeks an Event Planning and Support Fellow to manage administration and logistics for OSPGD’s programs and events. Requiring a detail-oriented, take charge professional with ability to manage multiple projects simultaneously, the Fellow opportunity provides valuable leadership, strategic planning, event management and client relations experience.

Primary Responsibilities:

  • Facilitate all aspects of program and event logistics, including registration and attendee tracking, room reservations and set-up, catering arrangements, and presentation and materials support;
  • Propose new ideas to improve the event planning and implementation process;
  • Serve as liaison with vendors on event-related matters;
  • Work with OSPGD’s and F&M’s marketing and communications teams to promote events and coordinate messaging;
  • Keep track of event finances including check requests, invoicing, and reporting;
  • Collect, analyze and report metrics relating to student and alumni engagement, satisfaction, and other related outcomes;
  • Assist with managing on-site production and clean up for events as necessary;
  • Mentor and oversee student interns who support the Fellow’s role and OSPGD’s operations;
  • Participate in team meetings and retreats to report on operational updates and participate in strategic planning discussions.

This role will require regular evening and weekend hours to support programs and events, such that the Fellow will maintain flexible hours and schedule during weekdays.

Part-time members of the Franklin & Marshall College professional staff enjoy access to all College facilities including dining venues to suit all tastes, free access to recreation and fitness facilities for the employee dependent family members, free access to College libraries, plus free or reduced access to most College performances, lectures, and events, on-site professional development workshops, and health and wellness activities.  Discounts are available on Lancaster YMCA memberships, long-term care insurance, and the campus bookstore.  Medical benefits are not available to part-time employees.


Requirements:

  • A Bachelor’s degree with experience directly relating to Fellow’s duties and responsibilities as specified above – 2017 graduates are encouraged to apply!
  • Demonstrated ability to anticipate project needs, discern work priorities, and meet deadlines with minimal supervision;
  • Sound writing, detail-orientation and time management skills;
  • Exceptional teamwork and interpersonal skills with a demonstrated ability to develop and sustain relationships with a broad range of on- and off-campus constituencies;
  • Proficiency in database management, Qualtrics, and Google forms and document templates strongly preferred;
  • Self-motivation and ability to work independently on multiple projects of importance to the College.

College housing is available for this position at no charge but the employee will be responsible for paying taxes on this benefit. 

The ability and willingness to provide excellent service and to work in a collegial manner with students, faculty and staff, and other constituencies is essential.

Offers of employment are contingent upon the successful completion of reference checks, a criminal background verification, and verification of credentials. The College will coordinate these verifications.

How to Apply

For more information and to apply, please visit www.fandm.edu/jobs.

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