Project Assistant (Part Time)
The Project Assistant provides effective assistance in support of department activities, and administrative and secretarial support to the Director of the Center for the Sustainable Environment. S/he coordinates office work flow and projects; helps plan and coordinate meetings, lectures, and other department events; accurately maintains files and databases; monitors budgets; manages reservation requests for the Center; provides assistance to faculty, students, and department visitors; prepares correspondence, reports, and other documents; and supervises student employees.
Excellent organization skills and communication abilities are necessary. The Project Assistant will handle confidential and sensitive information in an appropriate manner, and must maintain knowledge of relevant College policies regarding the confidentiality of student records.
The employee will support and assist the Director of the Center for the Sustainable Environment, and s/he shall report to this individual.
Primary functions will be to support and assist the Center Director, including managing multiple budgets, developing and distributing regular communications (flyers, posters, email announcements) between the Center and the College and Lancaster communities, assisting in coordinating events and meetings at the Center, managing reservations at the Center, and assisting in managing student interns and student workers.
This is a part time, non-benefit eligible position. The position is for 666 hours in one year, divided into 19 hours/week for the approximately 30 weeks per year representing the fall and spring semesters, with additional hours up to the maximum pre- and post-semester and during breaks as needed and agreed upon with supervisors.
Part-time members of the Franklin & Marshall College professional staff enjoy access to all College facilities, including dining venues to suit all tastes, free access to recreation and fitness facilities for the employee dependent family members, free access to College libraries, plus free or reduced access to most College performances, lectures, and events, on-site professional development workshops, and health and wellness activities. Discounts are available on Lancaster YMCA memberships, long-term care insurance, and the campus bookstore. Medical benefits are not available to part-time employees.
- A high school diploma or equivalent.
- At least 3 years of effective secretarial and administrative experience.
- Excellent written and oral communication skills are necessary, as is proficiency in Microsoft Word, Excel, and PowerPoint.
- A general knowledge about sustainability and environmental stewardship is desired.
- Excellent organization and time management abilities along with the ability to effectively organize work and coordinate projects.
- Excellent customer service skills and telephone etiquette are required.
- Working knowledge of regulations pertaining to protecting the privacy of student records is highly desirable.
- Attention to detail and a high degree of accuracy are required.
- The ability to function independently is required.
- Familiarity with Facebook and related social media tools along with the ability to maintain web pages is desired.
- The ability and willingness to provide excellent service and to work in a collegial manner with students, faculty and staff, and other constituencies is essential.
Because this position requires driving for College business, the successful candidate must possess a U.S. or Canadian driver’s license which has been valid for at least two years, have a driving record that is free from excessive motor vehicle violations within the last three years, and have had no convictions in the last 24 months for driving under the influence of alcohol or drugs.
Because this position works with minors (non F&M students under the age of 18) mandatory training must be completed prior to working with minors. The online training course must be completed at least once every two years by faculty, staff and Franklin & Marshall students who interact with minors. Click HERE
Offers of employment are contingent upon the successful completion of reference checks, a criminal background verification, Pennsylvania ACT 153 background clearances, driver’s record check, and verification of credentials. The College will coordinate these verifications.